Updated October 26th, 2018
Isn’t it better to know the work status of your building construction project at a glance?
For this purpose, we make a progress tracking sheet for each project. When you look at the sheet, you’ll instantly know that what is the status of your project and how much work have been done so far and how much remaining.
In this post, I’ll show you how to make a progress tracking sheet and how you can easily track the work progress of your building project.
What is The “Progress Tracking Sheet”?
At the beginning of a building construction project, we make a project schedule. The project schedule is made based on the time duration of the project. For example, you need to complete the project within three years. So, you divide core construction tasks of the project and set a time block for each tasks. It helps you to track the time for each task when work is going on.
The work schedule is normally made base on core tasks and time duration. But the completion of a core task depends on some other small tasks. If you don’t complete those small tasks, the core tasks can’t be completed.
For example, in your project schedule, you have an item that is 1st-floor brickwork. But there can have more than one flat on the floor. Let’s say there are four flats on the floor. It is sometimes not possible to start the brickwork in all four flats. You may complete the brickwork of one flat, but you may not even start the brickwork in other flats. For some reasons, you need to start the brickwork on another floor.
But when you mark on your project schedule, you’ll draw a line in the achievement raw of the 1st-floor brickwork. That won’t give you the complete picture of the work-completion. You can’t know which flat’s brickwork is completed and which isn’t. When you make a progress tracking sheet, you’ll know that the brickwork of which flat is completed.
Again, when you start the brickwork in a flat, you can’t complete all the brickwork at a time. You need to make brick wall up to a certain level and then you have to work on making lintel, false slab, sunshade etc. After completing these, you need to start the brickwork above the lintel again.
The workers who make brick walls often don’t work on making RCC lintel, false slab, sunshade, etc. We need to employ another team to do these works. When this team works on the flat, we need to move masons (who were making brick walls) to another flat. After finishing the work of the RCC team, we need to employ masonry workers again in the flat.
Which work is completed in which flats – tracking this thing is really difficult from the work schedule.
Different types of contractor work in a building construction project. Such as civil contractors, paint contractors, tiles contractors, sanitary contractors, etc. Each contractor works on different floors and different flats at the same time. So, it is complicated to track the work progress of a building construction project from the project schedule. That’s why we make a progress tracking sheet for a building construction project.
In the progress tracking sheet, we have all the flats and every small construction tasks are listed.
From the progress tracking sheet, we get the complete picture of the status of a building construction project and it helps us in many ways.
How Does “Progress Tracking Sheet” Help Us?
We would depend on project schedule before for tracking the work progress of a project. We felt that something was missing.
We felt that we need something more – something sophisticated- to properly know the project’s work status.
For this reason, we made a progress tracking sheet and it helps us in many ways. Below I’ve listed some of them.
- We Can Know The Status of a Project at a Glance: Whenever we want to know the work status of the project, we just have a look at the project tracking sheet and we instantly know the complete work status of the project.
- We Can Set The Target for Next: Every week we sit with contractors to set the target for next week. When we set the target for each contractor, the project tracking sheet helps us to know the remaining work in various flats.
- We Can Determine The Material Stock: As we know the status of the remaining work, it is easy for us to know the required materials for the remaining work. We can compare the available material stock and the required materials. Based on this, we can raise the purchase requisitions.
- It Helps Us to Calculate The Required Workers: When we can know the volume of remaining work from the project tracking sheet, it is easy for us to know the required workers for different work items. Based on this, we can demand the required workers from contractors.
- It Helps Us to Know The Scope of Work: In building construction, one task is dependent on another task. For example, if you don’t finish ist coat of paint in a flat, you can’t fix electrical switch-socket. From the project tracking sheet, we can easily know which task is pending for which task.
- It Helps Us to Set Priority of Works: As one task is dependent on another and we can know which task is stopped for which task from the progress tracking sheet, we can easily set the priorities of tasks. It helps us to involve contractors to tasks which are urgent. For example, if we want to create the scope for the electrical contractor for fixing switch-socket, we need to set the priority for 1st coat painting inside the flat. So that, we can involve electrical contractor next week. So, we employ the paint contractor to finish the 1st-coat paint of the flat.
Once you start to use the progress tracking sheet, you’ll find that there are many other benefits of using it.
If you’re convinced enough to use the progress tracking sheet for your building construction project, let’s see how we can make one.
How to Make The “Progress Tracking Sheet” for Your Project
To make the project tracking sheet, first of all, you need to make a list of all flats.
There can have more than one flats on a floor of a residential building project. We normally mark them as A-type, B-type, C-type, etc.
For example, we have four flats on the 1st floor. We normally mark them as 1A, 1B, 1C, and 1D.
So, how many floors you have in your project and how many flats in a floor, based on these make a list of flats.
Let’s assume, we have ten residential floors in our project and each floor has four flats. So, we have forty numbers of flats and we’ll mark them from 1A, 1B, 1C, 1D to 10A, 10B, 10C, 10D.
On the left side of our progress tracking sheet, we put all these flat names in different rows, one after another.
Make The List of Core Construction Tasks
The 2nd step to make a progress tracking sheet is to make a list of all core construction tasks.
Here, one thing needs to be clear that we normally don’t include the column and slab in this list to simplify the progress tracking sheet.
In fact, we make this sheet when brickwork is started in the project. Before that, you can rely on the project schedule.
You can get the status of column and slab casting from the project schedule. However, if you want to include them in the progress tracking sheet, you can do that.
As I said above we normally make the tracking sheet when brickwork is started. then the list of core construction tasks looks like below.
- Ancillary work
- Electrical work
- Sanitary and Plumbing work
- Wooden work
- Tiles work
- Painting work
- Pointing work
As one construct task is dependent on another task. So you need to divide each of these core tasks into smaller tasks.
In the next post, We’ll see how to divide these core tasks into smaller tasks. We’ll also see how to distribute these smaller tasks in different flats of the building. After discussing all these things, I’ll show you how to make a progress tracking sheet to track the work progress of your building construction project.
Download the “Progress Tracking Sheet” template for free.